Frequently Asked Questions
Pilot Project Tracking System

When is the application deadline?

How do I submit an application?

Can I apply via e-mail, fax or mail?

What application materials will I be required to provide?

What file format is required for documents I upload?

What if I do not have the software to create PDF files?

What formatting issues should I be aware of?

Can I start my application and finish it later?

If I previously applied, can I access my prior application materials?

How do I proceed if I forgot my password?

Can I make changes to my application once it has been submitted?

Is it possible to submit more than one pilot project application?





When is the application deadline?

The deadline for application submission is September 5th, 2017.
How do I submit an application?

To begin the application process, you will need to register for an account by clicking the Register button at the bottom of the welcome page. Once you have registered, you will receive an e-mail with a link to activate your account and allow you to begin the application process. After you have activated your account, you may log-in by clicking the Log-In button at the bottom of the welcome page.

You will need to enter the required information for each section of the application. Once all required fields in a particular section are completed, click "Save and Continue." You will not be able to advance to the next section if all required fields are not completed. Once you have finished all data entry, you will be asked to upload your application materials (e.g. Curriculum Vitae). You will have an opportunity to review the information you entered, as well as the documents you uploaded, prior to submitting your application.
Can I apply via e-mail, fax or mail?

The Rockefeller University accepts electronic applications submitted through the Pilot Project Tracking System. If you are unable to submit your application, please contact our Administrator at:


The Rockefeller University
1230 York Avenue
New York, NY 10065-6399

(212) 327-7244
What application materials will I be required to provide?

All applicants are asked to provide the following materials:

  • Pilot Project Application
  • Budget form
  • CV or Biosketch
  • Letters of support/collaboration: (if applicable)
What file format is required for documents I upload?

All documents must be uploaded in PDF format. Please make sure that your PDF documents do not contain any encryption or password protection.
What if I do not have the software to create PDF files?

If you do not have the software to create PDF files you may use our free Word to PDF converter provided on the Upload Documents page. Simply upload the Word file you would like to convert and click "Convert." You will then need to download the converted file and save it on your computer prior to uploading it. Please review the file for accuracy.
What formatting issues should I be aware of?

Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.
Can I start my application and finish it later?

Yes. All of the information you entered and uploaded will be saved under your user name and password. Before logging off, you must click "Save and Continue" on the page you are currently working on for your information to be saved. You will be able to log-in as often as necessary prior to the application deadline of September 5th, 2017.
If I previously applied, can I access my prior application materials?

Prior application materials are not available to applicants. If you are reapplying, you will need to complete a new application and provide updated materials. We encourage reapplying if there has been a significant change to your research program or publication record.
How do I proceed if I forgot my password?

On the log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password. You must have already actived your account in order to reset your password.
Can I make changes to my application once it has been submitted?

You cannot make changes to your application once it has been submitted. After you have completed all sections of the application you will have an opportunity to review and edit the information prior to making your submission. If you are not ready to submit your application, the information you provided will be saved under your log-in and password for submission at a later time. If a there is an urgent matter regarding your application, please contact our Administrator at
Is it possible to submit more than one pilot project application?

Yes you can submit more than 1 application however you will need to register with a new email address. Individuals who register with their rockefeller email address can also register with their rockefeller @mail.rockefeller.edu address.
If there is an urgent matter regarding your application, please contact our Administrator at